COVID Preparedness Plan
COVID-19 Preparedness Plan for Maplewood Area Historical Society (MAHS) – July 10, 2020
Maplewood Area Historical Society (MAHS) is committed to providing a safe and healthy workplace for our members, staff, volunteers, and visitors. To ensure that, we have developed the following Preparedness Plan in response to the COVID-19 pandemic. We are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 at the Bruentrup Farm and in all buildings and that requires full cooperation among everyone. Only through this cooperative effort can we establish and maintain the safety and health of our board members, staff, volunteers, and visitors.
Board members, staff, volunteers, and visitors are all responsible for implementing and complying with all aspects of this Preparedness Plan. Maplewood Area Historical Society (MAHS) board members and staff have our full support in enforcing the provisions of this policy.
Our staff, volunteers, and visitors are our most important assets. We are serious about safety and health and keeping everyone working and visiting at the Bruentrup Farm which is the home of the Maplewood Area Historical Society (MAHS). Board member and staff involvement are essential in developing and implementing a successful COVID-19 Preparedness Plan. We involved everyone in this process by providing multiple ways for everyone to give feedback. Our Preparedness Plan follows the Centers for Disease Control and Prevention (CDC) guidelines, Minnesota Department of Health (MDH) guidelines, and federal OSHA standards related to COVID-19. It addresses:
- Screening and policies for signs and symptoms of COVID-19 – prompt identification and isolation of sick
- Hygiene and respiratory etiquette;
- Social distancing engineering and administrative controls for social distancing;
- Housekeeping – cleaning, disinfecting and decontamination;
- In the Workplace – and on the Bruentrup Farm;
- Communications and training that will be provided to board members, staff, and volunteers; and
- Supervision under the direction of the operations director is necessary to ensure the effective implementation of the plan.
Screening and policies for those exhibiting signs and symptoms of COVID-19
Board members, staff, and volunteers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess everyone’s health status prior to entering the Bruentrup Farm including the farmhouse and barn and for people to report when they are sick or experiencing symptoms. Upon entering, everyone will be given a health survey. Depending on the survey results, they will either be allowed to come in or they will need to go back home. If someone starts experiencing symptoms while here, they will be required to go home. If they cannot go home right away, they will stay on the porch of the farmhouse until they are able to leave.
Maplewood Area Historical Society (MAHS) has also implemented a policy for informing board members and staff if they have been exposed to a person with COVID-19 at the Bruentrup Farm and requiring them to quarantine for the required amount of time. When notified of an exposure, Maplewood Area Historical Society (MAHS) will inform all board members and staff of the exposure with information as to what they need to do. The information provided will not include identifying the infected person.
Basic infection prevention measures are being implemented at the Bruentrup Farm at all times. Board members, staff, volunteers, and visitors are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their day, prior to any mealtimes and after using the toilet. Sanitizers are provided (that use sanitizers of greater than 60% alcohol) throughout the building that can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.
Respiratory etiquette: Cover your cough or sneeze
Board members, staff, volunteers, and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose, and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all members. Posters are hung reminding members to cover your cough or sneeze, tissues, and trash receptacles are available for disposal of tissues.
Social distancing of six feet is being implemented throughout the farm site including the farmhouse, barn, and outbuildings through the following engineering and administrative controls: We provide flexible hours and signage reminders, and ways for board members, staff, volunteers, and visitors to communicate any concerns. Disinfectant bottles and sanitizing wipes have been distributed throughout the farmhouse and barn for use in cleaning hands, tools, and equipment. If you are a visitor please bring your own PPE, including masks, gloves, etc., as desired. PPE will be provided to Board members and staff. Board members, staff, volunteers, and visitors must wear a mask at all times while on the grounds of the Bruentrup Farm including inside the farmhouse and barn; masks may be removed when staff or volunteers or visitors are in their workspace or in the farmhouse, barn, and farm buildings where six feet of separation is feasible. Please refrain from gathering in groups and confined areas where six feet of separation cannot be maintained. Please refrain from using others’ personal protective equipment, phones, computer equipment, desks, tables, chairs, or other personal work tools and equipment.
Regular housekeeping practices have been implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, and work areas in the farmhouse and barn, including restrooms, kitchen, living room, storage rooms, and before and after all events. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards, touch screens, controls, door handles, railings, etc. Board members, staff, and volunteers should wipe down each item they touch wherever possible. If a board member, staff, or volunteer is diagnosed with COVID-19, MAHS will hire a cleaning service to do an all-over deep clean.
In the Workplace and on the Bruentrup Farm
Guidelines and protocols for working on the Bruentrup Farm or participating in an event are listed below.
- Members, staff, volunteers, and visitors must be six feet apart.
- Members, staff, volunteers, and visitors will wear cloth masks where social distancing is difficult to maintain.
- Sick members, staff, volunteers, and visitors must stay home.
- Modifications to the farmhouse and barn should be assessed and altered to promote a safe work environment. Plans should be approved by the operations director.
- Preparation of food and beverages will follow strict health procedures and policies and respective PPE will be used where necessary. Volunteers and members will follow all instructions from the event manager. The handling of money will be by volunteers who are not allowed to handle food.
- As per Governor Walz’s executive order gatherings of no more than 250 people outside are allowed and this will apply to weddings. Additionally, gatherings of no more than 50% capacity in the barn are allowed. Accordingly, that number is 82 people which reflects the official fire marshal capacity.
Communications and training
This Preparedness Plan was communicated via email to all board members and staff before their return and necessary training was provided on-site. Additional communication and training will be ongoing and provided to all members who did not receive the initial training. Board members and staff are to monitor how effective the program has been implemented by routinely auditing that the processes and procedures are being followed. Board members and staff are to work through this new program together and update the training, as necessary. This Preparedness Plan has been certified by the Maplewood Area Historical Society (MAHS) Board and was posted in the farmhouse and barn. It will be updated as necessary.
Michael A. Ericson
President, Maplewood Area Historical Society (MAHS)